Record Keeping for Financial Transactions and Product Development
Lawson will make and keep books, invoices, records and accounts that, in reasonable detail, accurately and fairly reflect the transactions and dispositions of the assets of Lawson. Each Lawson employee will maintain accurate and fair records of transactions, time reports (including use of Flexible Time Off), expense accounts, forecasting, and other Lawson records. Assets and liabilities of Lawson will be recognized and stated in accordance with the company's standard practices and GAAP. None of the following shall occur at Lawson:
- No undisclosed, unrecorded, or "offbook" funds or assets should be established for any purpose.
- No contract may be given to a customer or prospect for signature until all required approvals have been obtained under Lawson’s Contract Signing Matrix and Lawson’s Delegations of Authority.
- No Configurator output may be modified, which has been restricted to reflect Lawson’s standard business rules, without prior approval from Lawson’s Legal Department and/or Lawson’s Financial Department.
- No false or fictitious invoices should be created or paid.
- No false or artificial entries should be made or misleading reports issued.
- No “side letter” contracts or other undisclosed commitments that have not been fully disclosed to Legal and Finance departments.
- .Unless permitted by a Lawson Business Partner Agreement or authorized in advance by Lawson’s Legal Department, no Lawson employee or contractor may embed or include any “open source” or third party-owned software with (i) any products that are delivered to a Lawson customer or made generally available or (ii) any service deliverables provided to Lawson customers.
Lawson employees negotiating customer contracts should review the “Delegations of Authority,” located at the employee portal under the heading “Governance/Compliance” in the Legal section before providing specific contract terms to a customer. The Delegations of Authority policy describes the approvals required before signing any contractual commitments with a customer.
Americas-based Lawson employees should review Lawson’s “Travel and Expense” policy located on the employee portal under the Employee Self Service section. Access ERG Policy 3.75 through the Handbook section. EMEA and APAC-based employees should refer to the applicable section of their employee handbook or contact their HR representative for more information.
Lawson employees with questions about “open source” software should review the Open Source Matrix available on the employee portal under the Corporate Compliance section or contact Lawson’s Legal Department. Lawson employees with questions about third party-owned software should contact Lawson’s Alliances Department.
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